Microsoft Publisher 2000

Microsoft Publisher 2000 - Transcript

Microsoft Publisher 2000
Getting Started Exploring the Publisher Catalog
The Publisher Catalog lets you view a directory of publishing design possibilities It appears each time you start Publisher 2000 You can use the Publisher Catalog to open existing publications or create new ones

Creating a publication by using a wizard
The Publications by Wizard tab displays publications grouped by their purpose such as newsletters brochures or catalogs Each of these publication types has a unique wizard to help you create a quick single page publication To design a Quick Publication reminder 1 If the Catalog is not already visible click New on the File menu 2 Click the Publications by Wizard tab 3 In the Wizards pane click Quick Publication 1

4 In the right pane click Accessory Bar Quick Publications 5 Click Start Wizard The left pane shows the wizard instructions 6 Read the introduction and click Next 7 Select Meadow as your color scheme and click Next 8 Select Portrait this is the default and click Next Select Sidebar heading picture at bottom from the layout choices and click Next and then click Finish

To save your publication
1 On the File menu click Save 2 In the File Name box type a name for your publication 3 If necessary switch to the drive and folder you want to save the file in
4

Click the Save button to save the file

You now have a working document called a Quick Publication You can now modify your publication on your own with Publisher 2000 tools and modify the Design Color Scheme Page Size or Layout without disturbing your content or you can use Publisher s other wizards

ScreenTips
W hen you position your pointer next to any button on the toolbars a small box appears with the name of each button The box is called a ScreenTip If you do not see ScreenTips you can change the settings to show them
Point to the toolbar button The Screen Tip appears

To change the ScreenTip settings
1 On the View menu click Toolbars 2 Click Options 3 Click Show ScreenTips on Toolbars click Show ScreenTips on Objects and then click Show Shortcut keys in ScreenTips 4 Click OK

2

Toolbars and Personalized Menus
The Menu bar contains a list of menus that will help you create edit and format publications As you click on each menu additional options appear Each option can show more choices depending on what you are doing in Publisher 2000 If a menu option looks faded is grayed out the option is not currently available to at the bottom of the menu it indicates you but it will be available for other activities If you see a chevron
Explore the Menu toolbar by clicking on each of the menus For example click Tools to see the options in the Tools menu

The arrows show you there are additional options for this menu item

The chevron means more options are available

a personalized menu Hover for a moment and more options will appear

The Formatting toolbars contains buttons that change according to what the type of frame you have selected text frames for text editing picture frames for picture editing Each button acts on the text or object you select

Drop down lists used to format font type and size

Buttons used to underline italicize or bold text

Format paragraph justification

Format numbering Increase or bullets and decrease the indentation font size

Link text frames and flow text from one frame to the next

Format text wrapping around graphics

Choose fill and line color and line formatting style

View Rotate frame objects properties

3

The Measurements toolbar contains buttons that give you the ability to do more precise higher end work
These fields show position size and angle of rotation of graphics and allow you to make precise adjustments These fields show position and size of text and line spacing and allow you to make precise adjustments

The Objects toolbar is located on the left side of the screen and can also float on the screen You can also place it with other toolbars The Objects toolbar contains buttons that help you create frames place objects and format for the web
Selects the Pointer Tool Creates a WordArt frame Buttons used to create custom lines and shapes Use to select objects from the Design Gallery

Used to create Text and Table Frames

Used to create Picture frames and insert items from the Clip Gallery

Used to work on Web sites for greater flexibility

Zooming to change the view
In Publisher 2000 viewing text and graphics is easy when you increase and decrease the magnification of the image on screen with Zoom mode Located on the Standard toolbar Zoom shows the current magnification of your page The percentages for increasing and decreasing the size of the image are preset This does not change the actual size of the image There are four ways to change the view


On the Standard Toolbar click the Zoom drop down box next to the plus and minus signs and then choose a new view Click the plus sign on the Standard Toolbar to increase the magnification view size of the newsletter up to 400 OrClick the minus sign on the Standard Toolbar to decrease the view size to as small as 10 On the View menu click Zoom and select a new view Right click the publication and then click Whole Page Page Width Actual Size or Selected Objects Click an object in your publication Press F9 to zoom to 100







4

The Office Assistant
W ith Publisher 2000 s extensive help system you can quickly find answers to questions as you work Publisher 2000 has an Office Assistant that can answer questions give you helpful tips and display alerts that help you improve your productivity Whatever your task the Office Assistant can help you If you like you can choose a different Office Assistant that best matches your personality

To ask the Office Assistant a question
1 On the toolbar click the Office Assistant button 2 Click in the text box and then type How do I create a newsletter 3 Click Search 4 Click Create or Open a Newsletter and then click Create a Newsletter with a Wizard The Office Assistant provides information about the task You can continue to search for information continue working with the Office Assistant visible or close the Office Assistant 5 To close the Office Assistant click Hide The Office Assistant on the Help menu or click the X in the upper right corner of the Office Assistant s box

Work with frames
W ord processing programs such as Microsoft Word allow users limited control over page layout In Publisher 2000 you have much greater flexibility because all objects on a page are contained in frames You can add multiple frames for different types of information or objects such as text pictures tables or WordArt You can also resize or move frames to create the desired layout for your publication

Text Frame Selection Handles Frame boundaries Icon showing text flowing to the next text frame Caption Text Frame Picture Frame Picture from the Clip Gallery

To explore the frames
1 Look at the Quick Publication you created The Quick Publication contains several different frames and objects Dotted lines show the boundaries of frames and page margins 2 Click each frame and object of the Quick Publication When you click a frame or object options for working with that object appear below the Standard toolbar Selection handles appear around objects

5

3 Right click each frame of the Quick Publication A list of commands for working with the frame appears 4 Click anywhere on the frame that contains the picture 5 Press the plus sign on the toolbar to zoom in on the frame 6 Move the mouse over the center of the object The pointer changes to an image of a moving van When you see the moving van you can move the object 7 Hold down the left mouse button and drag the object Experiment with moving the frame around on the page 8 On the Edit menu click Undo Move This will move the picture back to its previous location You can use the Undo command to undo up to 20 of your most recent actions 9 Hold the mouse over one of the handles until the cursor changes to a Resizer 10 Hold down the left mouse button and drag the handle to change the object 11 On the Edit menu click Undo Resize Each Publication has frames for text pictures and graphic elements The Quick Publication you created has four fields The frame at the top of the screen contains graphic elements the frame in the center of the screen contains a picture or clip art and the frame at the bottom of the screen contains text You can change the content of each of these frames to fit the needs of your publication

To change the text
1 Click anywhere in the text frame The entire text will be highlighted 2 Click the plus sign on the toolbar to zoom in on the text frame 3 In the text frame type Remember to bring research materials to class 4 Click the minus sign on the toolbar or press F9 to zoom out and see the whole page 5 Click anywhere in the Title frame 6 In the title frame type Reminder Notice that the text automatically shrinks to fit inside the text box

To change the graphic or clip art
1 Double click anywhere on the picture frame The new Microsoft Clip Gallery opens 2 Click the Search for clips field type book and then press Enter 3 Click the owl reading a book graphic and then click the Insert clip icon or drag the new graphic on top of the current graphic in the publication This replaces the original graphic If you don t see that graphic choose another one 4 Close the Microsoft Clip Gallery

6

Customizing font size text and graphics
In Publisher 2000 you can change the look of your text by assigning a new size or by changing the font or character spacing When you want to put a heading in a particular spot for a flyer or newsletter you can use AutoFit Text to fit the text in the frame

To format font size
Publisher 2000 allows you to efficiently edit your publications Whether you use the keyboard shortcut keys toolbar buttons or built in features like the Text in Overflow indicator you can quickly and easily modify your publications 1 Select the sentence you typed in the text frame 2 On the Formatting toolbar click the arrow next to Font Size and then click 36 You can experiment with different font sizes to see which size you prefer 3 Right click the selected text point to Change Text point to Autofit Text and then click Best Fit The text you typed will automatically grow or shrink to fit the frame

To format text
You can format text to fit the tone of your publication by choosing a new font Some fonts are more formal while other fonts have a casual tone 1 Select the text in the text frame 2 On the Formatting toolbar click the arrow next to the Font drop down box and then click Tempus Sans ITC This is a simple casual font For a whimsical look try the Curlz font or for something more formal try the Century Schoolbook font

To change Clip Art colors
1 Right click the clip art that you inserted in the Quick Publication earlier 2 Click Change Picture and then click Recolor Picture 3 In the Color box click the dark green square 4 Select the Leave black parts black option 5 Click OK

To use wizards to make changes
Many of the graphic elements used in the templates have wizards associated with them so you can modify the graphics and create a publication all your own Wizards help you customize your work to fit your purpose and style 1 Click the accessory bar at the top of the page When you click the object a wizard icon appears 2 Click the wizard icon A list of graphic elements appears

7

3 4 5

Click each of the choices to see how the publication changes Click Spotlights To close the wizard click the X in the upper right corner

Making additional changes to your publication
W ith Publisher 2000 once you have used the step by step wizard to create your publication you can go back to the wizard at any time to make global revisions like changing the design choosing a new color scheme or changing the layout from portrait to landscape In the lower left corner of the Publisher 2000 window you can see a Hide Wizard button or a Show Wizard button If you prefer to use more of the screen to view your publication click the Hide Wizard button to hide the wizard window If you have hidden the wizard window then click the Show Wizard button to make the wizard available When shown the wizards are available in the left pane of the Publisher screen

To change your publication s design
1 If the wizard is not visible click the Show Wizard button 2 In the wizard pane click Design 3 Under Design click Argyle Notice the new layout applied to your Quick Publication Try experimenting with different layouts to find one that appeals to you on the Status bar

To return to the Accessory Bar layout click Accessory Bar on the layout list Change the color scheme
1 Using the Quick Publication that you created in the wizard pane click Color Scheme The 60 available color schemes appear in the lower pane 2 Click the color scheme you prefer When you click the color scheme the colors on the publication change to the new scheme You can leave the new scheme or continue to try new color schemes until you find the one that suits you You can also create and save your own color schemes by choosing Color Schemes on the Format menu

Saving your work printing and closing your publication
W hen you saved the file for the first time you should have named the file After you ve revised a publication you ll want to save it again to retain the changes you have made

To save your publication
To make sure that your changes are saved always follow proper procedures for closing your publication 1 On the File menu click Save If you previously saved your publication you have now saved the additional changes you made to the publication and you are finished saving

8

If you have not previously saved continue to step 2 2 In the File Name box type a name for your publication 3 If necessary switch to the drive and folder you want to save the file in 4 Click Save to save the file

To print your publication
1 On the File menu click Print 2 In the Print dialog box choose the options you want and then click OK

To close your publication
1 On the File menu click Close 2 If you have made changes since the last time you saved click Yes to accept the changes If you have not done anything to your document after saving it you will exit the document and Publisher without any more options to save

More Ideas
Use the Quick Publication wizard to teach students how to use Publisher 2000


Have a design competition where students are grouped and come up with designs for an announcement for an upcoming club meeting Have students make their own reminders to take home for parents for school events like the school carnival PTA meeting fundraisers and conferences Make flyers to remind students of upcoming athletic events Create and distribute flyers or other announcements for a non profit group school or community event or service project





9